PRODUCTIVITY TOOLS

Productivity is never an accident. It is always the result of a commitment to excellence, intelligent planning, and consistent effort. There are some tools of productivity :

a. The Seinfeld Method

The productivity method commits you to complete a daily goal for an extended period of time. Each day that you complete your daily goal, you add an “x” to a calendar. Eventually, you build a chain of x’s that extends days, weeks, or months. This streak of accomplishments is increasingly rewarding and dissuades you from breaking the chain. Eventually, you’re able to build a long-term habit like daily journaling or morning stretching.

 

b. 80/20 Pareto Rule

According to this principle, 80% of your results are being driven by 20% of your efforts. This method will help you to make sure that everything you do is driving the highest level of results. There are so many ways the 80/20 rule can transform your business, including :

  • Less stress. Applying the 80/20 rule allows you to hone in on the tasks that are having a real impact on your business, focus your time and energy on hose tasks and get more done with less effort and it’s like an antidote for stress.

  • Higher level of engagement with your work. When you apply the 80/20 rule to your business, you spend more of your time on the tasks that really matter, which can lead to more enjoyment of and engagement with your work.

  • More time for passions outside of work. Pareto principle allows you to get more done with less effort. This frees up more time and energy in your life time and energy you can use to pursue your passions outside of work. 

This infographic will help you to understand Pareto rule better.

Pareto Principle

Image source: freshbooks.com

c. Eisenhower Matrix

As explained above, Eisenhower matrix is one of the tools to increase your productivity rate. Categorize your tasks on 4 boxes with 4 matrix, which is urgent-noturgent, and important-not important. The Eisenhower Matrix is a simple tool for considering the long-term outcomes of your daily tasks and focusing on what will make you most effective, not just most productive. It helps you visualize all your tasks in a matrix of urgent/important. All of your day-to-day tasks and bigger projects will fall into one of these four quadrants. It 

 

d. Time Blocking

Time blocking is a time management method that asks you to divide your day into blocks of time so you don’t do task freely, but  you’ll start each day with a concrete schedule that lays out what you’ll work on and when. This can help you prioritize your tasks, counteracts perfectionism that sometimes is bad, to help you be aware on how you spend your time, and to help you follow through on your goals

Source: